Home ☎️ Phone Systems (Cloud PBX)

☎️ Phone Systems (Cloud PBX)

Get the most out of your Pickle Cloud Phone System. Learn how to configure extensions, call routing, voicemail, softphones, porting, and troubleshooting call quality issues.
By ThinkPickle Admin
12 articles

🚀 Getting Started with Pickle Cloud PBX

Overview Pickle Cloud PBX is a fully managed, cloud-based business phone system that replaces traditional on-premise phone systems and analogue lines. This article walks you through: - What Cloud PBX is - What’s included - How setup works - What you need before going live - Common setup issues - When to contact Pickle Support If you’re new to Pickle Cloud PBX, start here. What Is Pickle Cloud PBX? Pickle Cloud PBX is a hosted phone system delivered over the internet using VoIP (Voice over IP). Instead of maintaining phone hardware onsite, your phone system lives securely in the cloud and connects to: - Desk phones - Softphones (computer apps) - Mobile apps All devices share the same business phone number and features. Cloud PBX replaces - Analogue phone systems - ISDN services - On-premise PBX hardware - Copper phone lines What’s Included with Pickle Cloud PBX Your Pickle Cloud PBX service includes: - Cloud-hosted PBX platform - User extensions - Business phone numbers (or number porting) - Desk phone and/or softphone support - Voicemail with voicemail-to-email - Call forwarding and transfers - Auto Attendant (IVR) - Business hours and holiday routing - Disaster recovery call diversion All core PBX infrastructure is managed by Pickle. How Cloud PBX Works (In Plain English) When someone calls your business number: 1. The call enters Pickle’s cloud phone platform 2. The system checks your call routing rules 3. The call is sent to: - A desk phone - A softphone - A call queue - An IVR menu 4. If unanswered, overflow or failover rules apply Because the system is cloud-based: - Staff can work remotely - Calls aren’t tied to a physical office - Moving locations doesn’t change your phone numbers Devices You Can Use Desk Phones - Business-grade IP handsets - Pre-configured by Pickle - Plug-and-play (Ethernet + power) - HD voice quality Desk phones are ideal for reception desks, offices, and shared spaces. Softphones (Computer Apps) - Install on Windows or macOS - Use a headset or laptop microphone - Ideal for remote or hybrid staff Mobile Apps - Make and receive business calls on your mobile - Caller ID shows your business number - Works over Wi-Fi or mobile data You can use multiple devices on one extension (for example: desk phone + mobile app). Internet & Network Requirements Cloud PBX relies on your internet connection. Recommended minimums - Approx. 100 kbps per concurrent call - Low latency and jitter - Stable connection Best practice - Business-grade internet - Wired Ethernet for desk phones - Quality router with QoS support Pickle can assess your internet service if call quality issues occur. Initial Setup Process Step 1 — Number Setup Pickle will: - Assign new phone numbers or - Port your existing numbers Porting typically takes 10–15 business days. Step 2 — Extension Setup Each user receives: - An extension - Voicemail - Assigned devices Step 3 — Call Flow Configuration This may include: - Direct ringing - Receptionist - IVR (auto attendant) - Call queues - Business hours routing Pickle can follow your provided call flow or help design one. Step 4 — Device Provisioning - Desk phones are shipped pre-configured - Softphone login details are provided - Mobile apps are activated Step 5 — Testing Before going live: - Inbound and outbound calls are tested - Voicemail is confirmed - Routing rules are validated Common Setup Questions & Issues Calls aren’t ringing Check: - Internet connection - Phone is powered and connected - Extension is assigned correctly - Business hours routing isn’t blocking calls One-way or poor audio Common causes: - Wi-Fi interference - Insufficient bandwidth - Router issues Try: - Testing via Ethernet - Closing other heavy internet usage - Restarting modem/router Voicemail not arriving Check: - Voicemail is enabled on the extension - Email address is correct - Spam folder Softphone won’t log in Confirm: - Username and password - Internet access - Firewall isn’t blocking VoIP traffic What Pickle Manages vs What You Manage Pickle manages - Cloud PBX platform - Number provisioning - Call routing configuration - Feature changes - Platform monitoring You manage - Internet connection - Local network quality - Power to devices - Internal handset placement When to Contact Pickle Support Contact Pickle if: - Calls fail despite basic checks - Audio quality issues persist - Call routing is incorrect - Number porting needs review - You want to change call flows or IVR Include these details - Account number - Service address - Extension or phone number - Device type (desk phone / softphone) - What’s happening vs what you expect This helps us resolve issues faster. Next Steps If you’re setting up Cloud PBX for the first time, you may also want to read: - Auto Attendant (IVR) Explained - Call Queues vs Hunt Groups - Porting Your Numbers to Pickle - Troubleshooting Call Quality Issues

Last updated on Feb 06, 2026

🔁 Local Number Portability (LNP) – Moving Your Phone Number to or from Pickle

Move your existing phone number to Pickle — or away from Pickle — with minimal disruption. Overview Local Number Portability (LNP) allows you to keep your existing fixed phone number when changing service providers. With Pickle, LNP applies to: - Business phone services - Fixed voice services over NBN, Opticomm, or SIP - Single numbers and number ranges (business use) 📌 Your number must be active and in service to be ported. What’s the difference between a Port and a Churn? 🔄 Churn - Your phone number is already on the Telstra network - Only the billing provider changes - No physical line or service change - Faster than a full port 🔁 Port - Your number moves between different carrier networks - Requires coordination between providers - Takes longer due to industry regulations Porting a Number to Pickle (Port-In) What you’ll need - Active phone number - Authority to port the number - Correct account details with your current provider Timeframes Port TypeTypical TimeframeSingle number (Simple)~10 business daysMultiple numbers / complex~25 business days ⏱ Timeframes assume correct details and no disputes. Costs - No port-in fee from Pickle - Standard service connection charges may apply Porting a Number away from Pickle (Port-Out) Port-out fees may apply depending on: - Your service type - Number of phone numbers - Whether it’s a single number or a range If you’re planning to leave Pickle, contact us first so we can: - Confirm any charges - Help avoid unnecessary downtime - Ensure a clean transition Eligibility Rules (Important) ✔ The number must be active ✔ You must be authorised on the account ✔ Authority must be recent: - Port-in authority: within 90 days - Churn authority: within 30 days ❌ Disconnected numbers cannot be ported ❌ Numbers in quarantine may need recovery first What is Number Quarantine? When a number is disconnected: - It enters a 6-month quarantine period - During this time, it may be reconnected without a new port - After 6 months, it returns to the original carrier If your number was recently disconnected, contact Pickle — it may still be recoverable. Port-In Supported Services Pickle supports number porting for: - Business SIP & Cloud PBX - NBN voice services - Number redirection services - Single numbers and ranges (business use) Availability depends on: - Your access technology (FTTP, FTTN, FW, etc.) - Your service type Disputed or Unauthorised Ports If you believe your number was moved without your consent: 1. Contact Pickle Support immediately 2. We’ll initiate an industry port challenge 3. The process is regulated and time-sensitive ⚠️ If your number was incorrectly ported to Pickle, you’ll need to contact your previous provider to reverse it. Can I keep my number when moving premises? Often yes — depending on: - Your new address - Network availability - Access technology We’ll check this during your order and advise if: - The number can move with you - A temporary service is required - A new number is needed Common Questions Can I port a number that isn’t working? No — the number must be active. Can I port multiple numbers? Yes — business services can port number ranges. Will there be downtime? Usually minimal, but short outages can occur during the final cutover. Need help with a number move? Pickle Support can help with: - Checking port eligibility - Explaining timelines - Coordinating your port safely - Avoiding unnecessary service disruption

Last updated on Feb 06, 2026